Maintain Availability of Spares and Supplies

Maintain Availability of Spares & Supplies in Business & General Aviation (AF4)
  • Provider: ServiceAlliances International, Inc.
  • Study time: 10 hours
  • Contact time: 4.5 hours
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Course overview
This course provides a comprehensive guide to achieving and maintaining aircraft maintenance compliance, equipping learners with the knowledge and skills needed to ensure safety, airworthiness, and regulatory adherence in aviation operations. 
  • Video time: 120 minutes
  • Format: Online and self-paced with exam and certification

🌟Why Take This Course?


In Business & General Aviation (B&GA), a single missing part can ground an aircraft, delay missions, and cost tens of thousands of dollars.

This course equips aviation professionals with the skills to manage spares, supplies, contracts, and logistics so aircraft stay airworthy and operations remain efficient.

You’ll learn to prevent costly delays, protect compliance, and optimize supply chain practices in an industry where every part counts.

What You’ll Learn

By the end of this course, you will be able to:


Maintain Inventory Levels

Track and manage rotables, expendables, consumables, and tools with confidence.

Manage Maintenance Contracts

Compare and optimize OEM vs. independent support plans for cost and performance.

Maintain Maintenance Records

Ensure documentation is accurate, secure, and compliant with FAA, EASA, ICAO, and other authorities.

Handle Aviation Logistics

Apply best practices for shipping, receiving, storing, and handling aviation materials (including HAZMAT).

Who Should Enroll?

This course is ideal for:

Maintenance managers and supervisors

Aviation supply chain and inventory specialists

Flight department leaders and CAM candidates

Compliance and safety officers

Key Outcomes

After this course, you’ll be able to:

  • Reduce downtime and costly AOG events
  • Build proactive inventory and logistics systems
  • Negotiate and manage vendor and OEM contracts
  • Strengthen compliance with regulatory authorities
  • Increase operational readiness and financial efficiency

Course Modules

Module 1: Maintain Inventory Levels & Control Procedures

What you’ll learn:
  • Identify and manage different inventory types: rotables, expendables, consumables, tools, and GSE.
  • Apply inventory control methods: Minimum Stock Level (MSL), Reorder Point (ROP), FIFO, and safety stock.
  • Monitor inventory using manual, barcode, RFID, and MRO/ERP software.
  • Track KPIs like turn rate, fill rate, accuracy, and stock-outs.
  • Implement cycle counts and full audits to prevent costly errors.
Learning Experience:

  • 8 short videos (inventory types, procedures, monitoring, audits, KPIs, etc.)

  • Case Study: The $32,000 Gulfstream wiper mistake — how one missing part grounded a jet.
  • Interactive quiz with practical calculation and scenario questions.

Module 2: Manage Contract Aircraft/Engine Maintenance & Parts Programs

What you’ll learn:
  • Understand how aircraft/engine maintenance and parts contracts work in B&GA.
  • Compare OEM programs (Rolls-Royce CorporateCare, P&W ESP, FalconCare, etc.) with independent MRO support.
  • Analyze cost, coverage, and risk trade-offs.
  • Monitor and administer contracts for alignment with operations.
  • Learn key terms like AOG, PFH, TAT, ESP, and MSP.
Learning Experience:
  • 6 videos (overview, program types, contract structure, customization, monitoring, key terms).
  • Case Study: The Challenger Choice — choosing OEM vs. MRO for international reliability.
  • Quiz: contract scenarios and definitions.

Module 3: Maintain Applicable Aircraft Maintenance Documents & Records

What you’ll learn:
  • Recognize why accurate records are essential for safety, warranty, and compliance.
  • Identify key document types: logbooks, AD/SB records, RTSAs, job cards, checklists.
  • Apply retention and traceability standards (FAA, EASA, ICAO, GCAA).
  • Use MRO software (TRAXXALL, CAMP, AMOS, Quantum, Flightdocs) for digital recordkeeping.
  • Build audit-ready systems with secure backup and tracking.
Learning Experience:

  • 6 short videos (document types, legal requirements, best practices, software, security).

  • Case Study: The audit that failed due to poor documentation.
  • Quiz on compliance and documentation retention.

Module 4: Shipping, Receiving & Storage of Aviation Materials

What you’ll learn:
  • Apply compliant procedures for shipping and receiving aviation materials.
  • Understand packaging, labeling, and documentation requirements.
  • Store items safely with environmental controls, segregation, and security.
  • Handle HAZMAT materials according to ICAO/IATA Dangerous Goods Regulations.
  • Maintain traceability and audit-ready logistics documentation.
Learning Experience:
  • 7 short videos (shipping, receiving, storage, HAZMAT handling, OEM/regulatory guidelines).
  • Case Study: AOG caused by shipping damage.
  • Quiz on logistics compliance and safety practices.

Final Assessment & Certification

  • Online exam (multiple choice + applied scenario questions).
  • Case study evaluation to demonstrate mastery.
  • Certificate of completion aligned with NBAA PDP AF4 objective (counts toward CAM certification).
Meet the instructor

Course Creator:
Christine Hobbi

  • Position:
  • Chief Immersive Learning Officer
  • Experiece:
  • 20+ years
  • Email:
  • info@servicealliances.com

Christine Hobbi is a visionary instructional designer and immersive learning pioneer with over two decades of expertise transforming training and development through innovative technologies. As the Founder and Chief Immersion Officer of ServiceAlliances International, Inc. (SERVALL), she leverages Virtual Reality (VR), Augmented Reality (AR), and Artificial Intelligence (AI) to create impactful, industry-tailored learning experiences, from aviation safety to corporate leadership. With advanced degrees in Human Relations and Learning Psychology, multiple instructional design and XR certifications, and a deep understanding of adult learning theory, Christine integrates cutting-edge technology with behavioral insights to revolutionize workforce training globally. A leader in the XRWomen community and a sought-after speaker who has taught courses worldwide, she is shaping the future of learning with passion, innovation, and a commitment to excellence.